A memo signed by the Accountant General of the Federation, OluwaToyin Madein, tagged OAGF/CAD/026/Vol.V/896 said the move became necessary following complaints over non-payment of retention fees by MDAs upon completion of projects by contractors.
The memo dated June 27, 2024, was addressed to the Chief of Staff to the President, Femi Gbajabiamila; all ministers, Special Advisers, Service Chiefs, Foreign Missions among others, and obtained by our correspondent on Wednesday.
The PUNCH reports that a retention fund is a form of security provided for any construction contract as limited security for the due performance of the contractor’s obligations under the contract.
At the completion of the project, the contractor gets a percentage of the total fund, and when a final certificate indicating that the contractor has fulfilled all obligations the remaining balance is paid to him.
The retention fund constitutes a 5 per cent deduction from the total contract sum kept in a separate account by the ministry and paid to the contractor after six months of the completion, verification and certification of the project(s).
Upon completion, the contractor applies through the procurement department of the ministry which then writes to the permanent secretary for consideration and approval to the Ministry of Finance for payment
In 2022, contractors that have executed contracts with the Federal Ministry of Agriculture and Rural Development appealed to the ministry and the Federal Ministry of Finance to resume the payment of their retention funds
The ministry then cited a lack of funds.
Speaking in the memo, the OAGF said, “Following the incessant complaints from contractors over non-payment of their retention fees by Ministries, Departments and Agencies and further to the Treasury Circulars, Ref. Nos. OAGF/CAD/026/V.III/116 -TRY/A9&B9/2017, it has become necessary to issue these guidelines.
“The five percent (5%) retention fees deducted from contractors’ payments shall henceforth be remitted to the retention fees account domiciled at the Central Bank of Nigeria.
“The purpose is to safeguard the funds, pending the expiration of the six (6) months defect liability period, after which the MDA could apply for the payment of the money to the contractors).
“MDA shall in their request for payment, prepare and attach a schedule of executed contracts as of 31st December on which retention fee has been deducted in line with the relevant contract agreements, using the attached format.
“The completed schedule must be certified by the Accounting Officer and the Director/ Head of Finance and Accounts and forwarded to the Sub-Treasury of the Federation.
“Henceforth, MDAs requests for fresh funds for payment of retention fees to contractors will no longer be entertained.
“Furthermore, compliance to the provisions of this circular will henceforth be verified during inspections carried out by the Treasury Inspectorate Department.”
